SPRING CREEK REGION COOPERATIVE WEED MANAGEMENT AREA, INC.
Minutes
March 31, 2010 - 6:00 p.m.
Spring Creek Association Conference Room
1. Meeting was called to order 6:10p.m.
2. Attendance: Board Members- Jill Wilkinson, Doug Clarke, Jay Paxson, Karen Smith, Ken Wilkinson, Kim Steninger. General Public- Fred Fehrman, Linda Maclaren, Vivian Bon, Pam Osmonson, Susan Wetmore, Randy Wetmore, Mary Winter with Spring Creek Association, and Tina Mudd Nv Department of Agriculture.
3. February 18, 2010 minutes: Kim moved to approve the minutes as presented; Doug seconded, motion passed unanimously
4. Financial Report: $4,026.68 beginning balance. One check written for $999.95 our ending balance is $3,026.73. Doug moved to accept the financial report as presented. Ken seconded, motion passed unanimously.
ANNOUNCEMENTS:
Nevada Energy Foundation: Greg Brorby contacted Jill and encouraged her to submit a grant proposal. If you have an idea for the grant, contact Jill.
NDOA Grant Update: We were awarded a $6,500.00 grant. $5,500.00 is going to Spring Creek Association for their weed programs. SCA will match the grant $5,500.00.
APHIS Grant Update: We were awarded a $9,400.00 grant. $3,000.00 is going to South Fork State Recreation Area for kiosks; $1,500.00 to Spring Creek Association for kiosks; $1,500.00 for hiring independent contractor to conduct early detection mapping; $1,500.00 for the reprinting of Fighting Invasive Weeds A Northeastern Nevada Landowners’ Guide to Healthy Landscape; and the remaining funds for herbicide and operational expenses.
South Fork River Stabilization and Meadow Rehabilitation Tour. Ryan Shane with NDF is planning an on-site tour for the South Fork River Stabilization and Meadow Rehabilitation project so cooperators can get a feel for the issues. He would like to invite you all to the tour at a time and date in June. Please go to this link by 4/6/10 @5pm (http://www.doodle.com/acixqiv8hmyeufvk), and RSVP by entering your name and check the dates that you would be available to attend. He will e-mail the most popular time out to everyone after the deadline has passed. The latest draft of the proposal can be viewed here (http://www.docstoc.com/docs/32122468/SOORK-NDEP-GRANT-PROPOSAL-20100125).
PUBLIC COMMENT:
Enterprise Fund and County Permits: Mary Winter with Spring Creek Association is working with Elko County Planning Department to modify wording on construction permits requiring contractors to reseed disturbed soil sites in Spring Creek. Mary wanted to know if SCRCWMA wanted to be listed as a contact on the county permit. The SCRCWMA Board declined.
SCRCWMA feels the county should have a weed expert on staff to handle inquiries or seek information from the Cooperative Extension Office. SCRCWMA agreed that Spring Creek Association should request “Enterprise Funds” and an additional 20% for administrative costs.
Membership form: Doug asked if we should provide membership forms to the public. We will continue this discussion at our next meeting.
NEW BUSINESS:
Mission Presentation – we stated our educational, weed mapping, weed control and neighborhood assistance objectives to the public in attendance.
Public members agreed education is critical. They encouraged us to provide weed presentations at the Elko County School District Outdoor Education Program May 17-20 in Lamoille Canyon. Tina Mudd volunteered to make presentations one day. Jill will seek volunteers for the other days and will contact the school district coordinator. Tina Mudd may be able to provide educational re-useable fanny packs for field activities with children or we could put together our own bags that children could take home.
Tina and Ryan Shane are developing a field book for mapping with GPS. It will include directions at the front for mapping and include pages for field notes.
Tina reminded us to have citizens complete the Memorandum of Understanding before citizens receive chemicals and equipment. Jill and Tina will generate the forms. This could possibly serve as a membership form as discussed under Public Comment
Status of Board Members –Board Members were asked to share their membership status with the group. Board members Kim Steninger, Jill Wilkinson, Karen Smith, Doug Clarke, and Ken Wilkinson indicated they will remain active members with the Spring Creek Region Cooperative Weed Management Area, Inc. Board of Directors.
Jay Paxson resigned as Vice President from the Spring Creek Region Cooperative Weed Management Area, Inc. board effective March 31, 2010, tonight. Jay’s resignation was accepted by the Board of Directors.
Doug Clarke volunteered to fill the vacant position of Vice President of the Spring Creek Region Cooperative Weed Management Area, Inc. Kim Steninger moved that we appoint Doug as Vice President, Ken Wilkinson 2nd. Motion passed unanimously. Doug Clarke was given signature authority on the Spring Creek Region Cooperative Weed Management Area, Inc. checking account number XXXXXXX at Nevada State Bank. Jay Paxson will no longer have signature authority on said account.
Current Board Members/Officers are as follows:
Jill Wilkinson, President
Doug Clarke, Vice President
Karen Smith, Treasurer
Ken Wilkinson, Secretary
Kim Steninger, at large
A five minute break was taken….
Sponsorship Toward Elko County Weed Extravaganza May 4-6, 2010: Doug motioned to appropriate financial sponsorship of $100.00 to the Elko County CWMA for the Annual Weed Extravaganza. Kim 2nd. Motion passed unanimously.
Home and Business Expo Mothers’ Day Weekend May 8-9, 2010; Doug motioned to appropriate $115.00 for booth fee and $50.00 for raffle prize. Karen 2nd. Motion passed unanimously. Karen passed around the volunteer sign up form to man the booth Saturday 9-5 and Sunday 9-4.
Billboard Displays- Karen contacted Gordy Rogers of YESCO. The billboard located on Lamoille Highway that interests us is reserved until at least November 2010. The cost is $1,000.00 to make the copy and $500.00 to install. Rent is $750-$800 a month. Gordy suggested a rotary sign at $437.00 per month. Rotary signs change locations on a 3-6 month schedule and have a lower cost for the copy ($400.00) with no installation fee. Doug said maybe we could cost share with BLM. Mary suggested we could place homemade signs or smaller signs in SCA right of ways, however SCA has restrictions on signage that would need to be addressed. Tina Mudd will send us a copy of Newark Valley’s signs. Jill said maybe this could be a submitted on our grant for next year. No action was taken at this time.
SCA Pride Day-Saturday April 24 12:30-2:00- Jill and Doug will set up an informational booth (anyone else wanting to help, don’t be shy J) We will provide weed information and collect coupons from the article Karen submitted for publication in the spring edition of the Spring Creek Journal for the raffle drawings. The coupon will also be available on our website. We will raffle off Weeds of the West book (donated by Tina Mudd from NDOA), one 2 gallon sprayer, and several Homeowners’ Guides. Karen will purchase the sprayer.
Weed Tour May 22 and SCA BBQ (?)- Weed tour scheduled for May 22, 2010, 9:00 a.m. beginning at the Spring Creek Marina. Mary Winter with Spring Creek Association will be our tour guide however we would like another person to help guide as well – we will check with Kent McAdoo or maybe Jill can share her knowledge. Doug will reserve an air conditioned bus. Jill will bring water, cooler with ice, and baggies filled with handouts.
SCA BBQ – We will not be setting up a booth at the SCA Annual BBQ this year.
OLD BUSINESS:
Discussion/Action Item –Kiosks for South Fork Reservoir and Spring Creek Association – No action was taken since we were awarded funding from our grants. The grant money will be provided to South Fork Recreation Area and Spring Creek Association for their Kiosks.
ITEMS FOR NEXT MEETING:
Cost for advertising in the movie theaters.
Submit any ideas to Jill by June 15, 2010.
NEXT MEETING DATE AND TIME:
No board meeting date was set at this time. We will plan “working” meetings via the email.
ADJOURN:
Meeting adjourned at 7:45 p.m.